Human Resources Technician



Job Details

Human Resources Technician
Employer

City of Berkeley

Salary

$5,855.74 - $7,188.72 Monthly

Location

Berkeley, CA

Job Type

Career

Job Number

2017-05-97010

Department

Human Resources

Opening Date

05/01/2017

Closing Date

Continuous

The Position

The City of Berkeley is accepting applications from highly motivated and team oriented individuals for a challenging administrative position in the Human Resources Department. The Human Resources Technician performs technical and administrative tasks requiring specialized knowledge and judgment in the application of human resources policies, procedures and systems.  Positions may be assigned to different programs areas within Human Resources, such as recruitment and examination, classification, compensation and transactions.

Work assignments are generally given in broad statements of goals to be accomplished, and Human Resources Technicians have independent responsibility for the completion of assignments and functions within established guidelines with limited supervision. Work is performed using applicant tracking, personnel and position control, and HRIS software, as well as a variety of computer applications. 

Typical duties may include:
  • Responsible for receiving, processing, and reporting all personnel transactions, and operating the payroll/personnel automated system within the City;
  • May provide lead direction to office support staff within the assigned unit, including directing and reviewing the work of staff;
  • Serves as liaison with departmental payroll staff on personnel status change issues; updates pay-grade tables;
  • Audits the work of staff from other departments, responsible for generating the Employee Transaction Forms for accuracy; reviews, verifies, enters, and corrects entries in the payroll/personnel system;
  • Oversees the maintenance of the City's position control system, including working with operating departments and the Budget Office to ensure data is accurate;
  • May serve as the payroll/personnel Module Leader with responsibility for ensuring the proper operation and administration of the system; serves as liaison with programming and business analyst staff from both the City's Information Technology Department and system vendor;
  • Reviews upgrades of the payroll/personnel module, provides inputs for software enhancements, identifies and proposes software changes, and provides training to others in system use and procedures;
  • Conducts initial research in various planning aspects of opening a recruitment by reviewing the exam history file; assists with job analysis processes;
  • Assists in the recruitment and screening of applications for a variety of City positions; assists professional staff in the completion of special projects and assignments;
  • Ensures compliance with contract agreements in posting of vacancies and prepares bi-weekly listing of openings for distribution to City staff; oversees the maintenance of updated mailing lists for job announcements;
  • Provides technical support to Human Resources and other City staff in the use of HR online system; sets-up users and access permissions; troubleshoots, analyzes, and resolves technical issues;
  • Assists in planning and implementing recruitment plans; prepares recruitment materials; assists in the design, development, and administration of recruitment testing processes, and organizes and schedules test times, sites, and proctors tests;
  • Contacts other agencies and other City departments for information relating to salaries, fringe benefit programs, and personal practices and policies; makes computations, charts, reports or narrative summaries; organizes and presents information; responds to survey requests from other agencies;
  • Generates scheduled reports and creates reports, as needed;
  • Attends job fairs and school career programs;

Required Qualifications


To qualify, applicant must have:

Two years of college

AND
Two (2) years of office assistant experience, which included at least one (1) year working with human resources policies, procedures and practices in a human resources operation. Additional human resources office assistant experience may be substituted for the college requirement on a year for year basis.

OR
 
Possession of a bachelor's degree from an accredited college or university in public or business administration, human resources management, industrial relations, or a closely related field.
 
  • When driving on City business, the incumbent is required to maintain a valid California driver's license as well as a satisfactory driving record.
  • Must be able to travel to various locations within and outside the City of Berkeley to meet the program needs and to fulfill the job responsibilities.
 
 

Knowledge and Abilities

The ideal candidate will have excellent communication skills, is adaptable and flexible to changing priorities, can handle multiple assignments, and meets deadline.  Also, attention to detail is a must have to be successful in this position.

Knowledge of: Human Resources practices and procedures as they relate to a human resources operation; Methods of personnel record keeping and legal requirements for retention and confidentiality; Office management practices and procedures and methods of work organization and workflow; Proper English usage, including spelling and grammar; and Business computer applications related to the work such as Microsoft WORD, Excel, Access, HRIS, and Applicant Tracking systems.

Ability to: Perform complex support and technical work related to recruitment, classification, and payroll/personnel record keeping functions ;Lead, train, and review the work of support staff; Read, interpret, and explain rules, regulations, policies, and procedures; Identify issues and use initiative and sound independent judgment within established guidelines; Use a variety of computer applications/software related to work assigned effectively with proficiency and familiarity; Communicate effectively and accurately, in writing or orally, in a professional and courteous manner; Manage assigned work accurately and within the established timeline; and Establish and maintain effective working relationships with those contacted in the course of the work.

Application Process

Applicants must submit the following:
  1. CITY OF BERKELEY EMPLOYMENT APPLICATION
  2. RESUME
  3. RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE
All materials must be received in our office no later than the closing date, at 5:00 p.m. PST. Postmarks, faxes and incomplete applications will not be accepted.  Your application and supplemental questionnaire must be filled out completely. Resumes may also be submitted but are not a substitute for a completed application.

The examination process will consist of:
  1. Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
  2. Written Examination - Applicants possessing these requirements will advance to a multiple-choice written examination tentatively scheduled for the week of June 12, 2017. The examination will cover elements of the knowledge and abilities identified in this announcement.
Applicants passing all examination phases will have their names placed on an employment eligible list that the Human Resources Department will use to conduct final selection interviews. The Human Resources Department will contact applicants directly if selected to participate in the hiring/selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background / reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.
 
DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

All City employees are required to provide services as Disaster Service Workers in the event of an emergency / disaster.

ELIGIBILITY
Employees must have a regular work schedule of at least 20 hours per week to be eligible for benefits. Less than full-time employees receive pro-rated benefits.

RETIREMENT
CalPERS
City employees are included in the California Public Employees Retirement System (CalPERS). Retirement formula is either 2% at age 62, or 2.7% at age 55 depending on the individual's eligibility.

SRIP
The City contributes 6.7% of the employee's salary (up to a maximum annual salary of $32,400) into a 401(a) Supplemental Retirement Income Plan account (SRIP).The City is not a member of Social Security, therefore only the Medicare portion is deducted from employees' salaries.

DEFERRED COMPENSATION
Three voluntary deferred compensation 457 plans are offered. Employees may contribute up to $18,000 per year on a pre-tax basis.

MEDICAL PLANS
The City offers a choice of a Kaiser HMO Plan or Sutter Health Plus Plan. The City contributes up to the full family premium for the Kaiser HMO Plan. Employees pay additional premium costs if they choose the Sutter Health Plus Plan. Employees who have medical coverage under another plan may choose to waive City-provided medical coverage and receive a monthly stipend.

DENTAL PLAN
The City provides group dental benefits through Delta Dental Plan of California. The City contributes up to the family coverage for the plan, which covers 90% of the dental charges up to $2,000 annually per person. Orthodontic benefits are offered at a $2,000 lifetime maximum per person. Employees who have dental coverage under another plan may choose to waive City-provided dental coverage and receive a monthly stipend.

LIFE INSURANCE
The City provides employees with a $25,000 Life Insurance and Accidental Death & Dismemberment policy. Employees have the option to purchase additional term life insurance up to a maximum of $300,000.

SICK LEAVE
Twelve days of paid sick leave earned annually.

VACATION
Vacation is accrued at the following annual rate: Two weeks per year for the first three years; Three weeks in years 4 – 11; Four weeks in years 12 – 17; Five weeks in years 18 – 24; Six weeks in 25 years and after.

HOLIDAYS
Thirteen regular holidays and three floating holidays annually.

ADMINISTRATIVE LEAVE
Certain classifications that are not eligible for paid overtime receive 50 hours of Administrative Leave annually. Consult with the Human Resources Department for additional information.

LONG-TERM DISABILITY
The City provides long-term disability insurance that provides partial income replacement in the event of disability. Benefit is paid at 60% of salary.

RETIREE MEDICAL COVERAGE
The City pays a portion of the medical premiums of the retiree and eligible spouse or domestic partner based upon years of service. Requires at least 8 years of CalPERS service with the City and at least age 55.

YMCA MEMBERSHIP
The City subsidizes the services for most employees by paying for 75% of the membership fee. Employees who choose to join, pay for the remainder of the fee. The Berkeley Downtown YMCA is across the street from the Civic Center Building.

TRANSIT SUBSIDY
The City provides annual free Eco-pass for AC Transit, and an IRC 132(f) plan for transit vouchers where employees may set aside pre-tax income to pay for public transportation expenses. City contributes $20 per month to the plan for employees using public transportation.

01
Please check the option below that best describes your level of college coursework
  • No College Units
  • Less than 30 semester/45 quarter units
  • Between 30-59 semester/45-89 quarter units
  • Between 60-89 semester/90-134 quarter units
  • Between 90-119 semester/135-179 quarter units
  • Bachelor's Degree or above
02
If you have a Bachelor's degree, please indicate degree and major coursework below. If this question does not apply to you, please type "N/A".
03
How many years of experience do you have performing office assistant functions?
  • No experience
  • 0 to 6 months
  • 1 year but less than 2 years
  • 2 years but less than 3years
  • 3 years but less than 4 years
  • 4 or more years
04
How many years of human resources office assistant experience do you have?
  • No experience
  • Less than 1 year
  • 1 year but less than 2 years
  • 2 years but less than 3 years
  • 3 year but less than 4 years
  • 4 or more years
05
Do you have experience applying human resources policies and procedures?
  • Yes
  • No
06
Please describe your experience working with human resources policies and procedures (NOTE - Your answer should be at least one paragraph and include sufficient detail to demonstrate your experience). You may copy and paste your answer from a WORD document.
07
Please list your employer(s), department or division, job title and dates of employment where you obtained the experience noted in question #5.
08
Describe your experience using human resources, payroll or other computer systems (You may copy and paste your response from a WORD document).
09
I acknowledge that I have reviewed all my answers to all above supplemental questions for accuracy.
  • Yes
10
Resume: I acknowledge that I am required to attach a resume with my application in order to be considered for the position. Resumes are not a substitute for a completed application.
  • Yes

* Required Question

Employer
City of Berkeley
Address
2180 Milvia Street (1st floor)
Human Resources Department
Berkeley, California, 94704
Phone
(510) 981-6800
(510) 981-6806
Website
http://www.cityofberkeley.info/hr/

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